Phone: +254 729 842 847

Email: info@blueoceanoutsource.co.ke

How to Register a Sole Proprietorship in Kenya

A sole proprietorship is the simplest and most common business structure in Kenya. It is ideal for small businesses and individuals who want full control over their operations. Here’s how you can register a sole proprietorship in Kenya.

Benefits of a Sole Proprietorship

  • Simple and Affordable Registration – Easy to set up with minimal costs.
  • Full Control – The owner makes all decisions and retains all profits.
  • Minimal Compliance Requirements – Fewer regulatory obligations compared to limited companies.
  • Easy Taxation – Taxes are filed under the owner’s personal KRA PIN.

Requirements for Registration

  1. Proposed Business Name – Must be unique and available for registration.
  2. Owner’s National ID and KRA PIN – Mandatory for tax compliance.
  3. Business Location and Contact Details – Needed for the business registration form.

Step-by-Step Registration Process

1. Name Search and Reservation

  • Log in to the eCitizen portal and submit at least three preferred business names for approval.
  • Once approved, the name is reserved for 30 days.

2. Business Registration Application

  • Fill out the Business Name Registration Form on eCitizen.
  • Upload the required details.
  • Pay the registration fee of KES 950.

3. Issuance of the Business Registration Certificate

  • Upon approval, the Business Registration Certificate is issued within 1–2 business days.
  • Download the certificate from the eCitizen portal.

Post-Registration Compliance

  • Obtain a Business Permit – Required from the county government where the business operates.
  • Register for NSSF and NHIF – If you have employees.
  • Open a Business Bank Account – To separate personal and business finances.

FAQs

1. Can a sole proprietorship be converted into a limited company?
Yes, it can be converted through a formal cessation and re-registration process.

2. How long does registration take?
The entire process takes about 1–2 days, depending on eCitizen processing time.

3. Is there a renewal fee for a sole proprietorship?
No, but you must comply with tax and business permit renewals annually.

Need Help Registering Your Business?

We offer seamless business registration services in Kenya. Contact us today:

📞 +254729842847
📧 Info@blueoceanoutsource.co.ke
🌐 https://blueoceanoutsource.co.ke/